Refund Policy


As a not for profit organization that runs on a very tight budget, that is based on league fees being charged per team, not players, it is necessary to adopt the following stringent policies for withdrawals.  Practice night, times, and locations cannot be confirmed until after evaluations have been completed and teams have been set (usually by the third week of September).  We understand that some children are involved in multiple activities and where possible we will try to accommodate your requests, however, conflicts with these other activities do not qualify as a refund exception.  Please consider your child's schedule and time commitments to other activities prior to completing your registration.

Refund Policy / Withdrawals

All withdrawal and refund requests must be made by email to our Registrar (see below for instructions)

  • 50% fees refunded (minus $50 administration fee), prior to August 15, 2024 for U11 to High School Programs
  • 50% fee refund (minus $50.00 administration FEE), prior to September 1, 2024 for Tykes Programs
  • No refund will be given after September 2, 2024 for ALL Programs.
  • High School Players in Winter session (Jan-Mar) no refunds given after the season starts.

Please note that no refunds will be granted based on player requests not being met (ie. friend requests, practice nights, team placement, etc.).

The only exception to the above-stated withdrawal deadlines would be for players that are found to be medically unable to continue in the program (supported by a current doctor’s note) due to a NEW MEDICAL CONDITION.  These refunds will be prorated based on the date in the season that the injury occurred.  No refunds will be given after January 1, 2025.  

If you require a refund, please send your request via email to the Registrar at: Bow River Registrar; include the player's name, age, division, complete mailing address including postal code, and the reason for withdrawal, (you will be asked to provide a doctor’s note if the reason is for medical purposes).
Approved refunds will be processed in October only after confirmation that the player’s uniform has been returned to the uniform coordinator.



Policy updated May 2024.


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